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The Village School of Naples
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Tip #5: Scam Email
Try these two valuable websites:
Interesting reading and they may just save you from falling for email scams. It can happen to anyone, but the more you know, the less likely you'll step into their traps.
Check out the Hot 25 Urban Legends on Snopes.com for the most recent big ones.
Very common these days are email asking to verify that your account is still active (email, eBay, Facebook, bank accounts, etc). Often there's a deadline such as "You must verify your account is active within two days or your account will be deleted!" You're supposed to click on the link and log into your account to complete the process.
Here's the thing... the link is not to a valid website and when you enter your information, someone else has just gathered your personal information. Anyone can create a website that looks exactly like the real thing with only a subtle difference in the internet address. Yourbank.com might be security-Yourbank.com instead... a clever disguise.
If in doubt, check out either of the two website above, or logon to your website the way you always do, by clicking on Favorites/Bookmarks, or typing in the usual address. NEVER click on the link in the email to take you there.
It's also possible that the links will take you to sites that will download viruses, malware, adware, or phishing programs onto your computer. If you don't know what each of these are, suffice it to say they are all nasty.
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Tip #4: Rebooting your Computer
As computers are used, they are constantly writing and rewriting, copying and deleting. That's what all that whirring and flashing of lights is about. However, in the process, data occasionally gets lost, forgotten, duplicated, corrupted, etc. ,etc. Over time, these minor issues accumulate and become bigger issues. And then your computer starts doing funny things.
I know you've been instructed to leave your machines on overnight in order for virus scans and updates to run, but sometimes they stay on for weeks at a time. It's a healthy thing for the computer to get a nice, fresh start every once-in-a-while. It cleans out those files it's been writing everywhere and gets itself organized again.
So please make it a habit to reboot your computer completely at least once a week. And not just logging off... shutting down and starting again (or restarting). You'll probably need to contact the IT Department with issues far less often, and that's a really good thing!
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Tip #3: Using Bcc in Email
When sending out an email to a group of people, it's a good idea to hide their email addresses from everyone in order to protect their privacy. To do that, add all the email addresses to the "Bcc" field, rather than the "To" field at the top, with each address separated by a semi-colon. "Bcc" stands for "Blind Carbon Copy."
Sometimes the "Bcc" field isn't visible. You can get it by clicking on "Options" in the top menu bar of a new message, and then "Show Bcc." Alternatively, when you click on the "To" button to get the list of available recipients, you can click on their email addresses and then on the "Bcc" button below.
You will have to put at least one address in the "To" field, and many people simply put in their own.
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Tip #2: Synchronization Got You Down?
Synchronization keeps popping up as a thorn in many a side. It is meant to provide access to your files when you are not connected to our computer servers, which is where your files are kept. But slows you down, error messages keep popping up, etc, etc.
If you do not carry your computer home, and if you always intend to be connected to the server here at school, you don't need the synchronization. You can turn it off (see below).
You also don't need synchronization if you email your files home instead. Or, a third possibility, we can set you up with remote access to your computer at school from your computer at home.
To turn off synchronization, follow these steps:
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Tip #1: Customizing Buttons with Microsoft 2007
It is a frequent complaint that the buttons in Word, Excel, etc. are difficult to find and that it takes two or three clicks to do what you want. But you can add buttons so that your most common tasks are done with a single click.
Along the top left of the screen, to the right of the colored circle, is a tiny little down arrow. Click on that.
You will then find additional buttons representing the most common tasks. Click on the ones you want to add to the Quick Access Toolbar. Third from the bottom you will see "More Commands". Clicking on that will take you to a window where all possible tasks are at your disposal. Select the ones you use most often and click on "Add". Notice that the buttons are in groups that you can select in the menu near the top called "Choose commands from:".
One more thing... you can move the Quick Access Toolbar closer to your document by clicking on "Show below the ribbon."
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